Inventory Coordinator

Company: Foxworth Galbraith Lumber Company
Location: Prescott
Posted on: March 21, 2020

Job Description:

OBJECTIVE: Inputs, monitors and reconciles merchandise (hardlines/building materials) and merchandise cost in inventory system to control inventory shrink and maximize gross profit dollars.

INTENT OF JOB DESCRIPTION AND MODIFICATION: This job description describes the duties and responsibilities, qualification requirements, physical demands, work environment, etc. for this job. Duties may be combined with other jobs or duties from other jobs depending upon operational circumstances. Management reserves the right to add, modify or end any of the duties contained in the job description as future business conditions warrant.

NOTE: Typically the pay status of this position is hourly in a small yard and may be hourly in a medium yard. The complexity of the job and the experience required to perform the job determine the pay status.

ESSENTIAL DUTIES AND RESPONSIBILITIES: The following are the essential duties and responsibilities of the Job. Other duties may be assigned. Performance Appraisal (PA) measurements are noted in brackets [___].

1. Logs purchase orders in computerized inventory system to receive merchandise into Stock Status. Coordinates with management to ensure proper processing and pricing of merchandise. [PA: Actual quantity and cost of merchandise received and entered correctly.]

2. Produces tags for all merchandise including replacement cost changes to maximize store profits. [PA: Tags produced correctly in timely manner.]

3. Matches invoice to receiver and reconciles differences in cost, quantity, rounding, etc. Posts corrections to Stock Status or makes financial entry if applicable. Maintains filing system by job and/or vendor. [PA: Invoices worked and accurately reconciled on a daily basis.]

4. Monitors Stock Status Report and Negative Report. Investigates any discrepancies between merchandise column and stock status. [PA: Stock status balanced on a daily basis.]

5. Maintains inventory files to ensure FIFO accounting of merchandise. Informs General Manager of inventory file errors (mispriced, misreceived, missold, etc.) and reconciles with direction from General Manager. [PA: Inventory shrink goals met. Gross profit dollars maximized.]

6. Makes journal entries regarding credit due from vendors, and removes damaged merchandise from Stock Status, etc. [PA: Journal entries made correctly on a timely basis.]

7. Balances Accounts Payable and credits payable drawer. [PA: Balance items correctly on a daily basis.]

8. Conducts and logs schedule cycle counts. [PA: Accurate inventory counts.]

9. Runs end of month reports and ad hoc reports as basis for standardized and relays merchandise ordering and operational analysis. [PA: Timely preparation of reports.]

10. Provides general administrative support to Yard personnel and General Manager. [PA: Satisfactorily meet administrative needs.]

11. Attends and participates in all Company sponsored training programs as required. [PA: Satisfactory participation, retention and application of training program subjects.]

12. Performs any other duties, responsibilities or tasks as assigned. [PA: Efficient completion of assigned duty, responsibility or task.]

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE: High school diploma or general education degree (GED); and one to two years related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other Associates of the organization.

MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

OTHER QUALIFICATIONS: Good interpersonal, communications and Customer Service skills are required. Knowledge of building materials (especially hardlines) products and lumber is desirable. Ability to operate computer equipment and applicable programs is required.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an Associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the Associate is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The Associate is occasionally required to stand and walk. The Associate must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an Associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Foxworth-Galbraith Lumber Company is an Equal Opportunity Employer.

We seek and encourage a diversity of skills, talents and viewpoints in our workplace.Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor s legal duty to furnish information. 41 CFR 60-1.35(c)

Keywords: Foxworth Galbraith Lumber Company, Prescott , Inventory Coordinator, Professions , Prescott, Arizona