Weekend Receptionist - Prescott

Company: Realogy
Location: Prescott
Posted on: November 21, 2019

Job Description:

Job Description: Coldwell Banker Residential Real Estate seeks a part-time, Weekend Receptionist to work in its branch office, with flexibility to work additional hours as needed. This position reports to the Branch Manager. The Weekend Receptionist is responsible for providing excellent customer service to sales agents and clients, existing and prospective. The primary job duties are to answer and direct callers, greet visitors, order supplies, prepare agent packages, assist agents to prepare for open house events and other tasks, handle the mail, and assist with other office/clerical tasks as assigned. This position critical to the office as it makes a first and lasting impression on clients and provides essential support to the sales agents. Schedule: Saturday 9:00 am - 4:00 pm Sunday 9:00 am - 3:00 pm Occasional coverage for weekday receptionist when on vacation. Responsibilities include but are not limited to: Answering multiple phone lines and directing callers to appropriate personnel Ordering supplies, office equipment, coffee bar as needed Assembly and filing of agent packages Maintains copier/fax/scanner machines and assists users with the transmission and routing of faxes Assists in maintaining open house logs and listings in the system Receive, sort and route mail to appropriate personnel Greets clients and visitors and manages conference room schedule Supports other admin staff/agents with admin tasks May assist with document scanning and uploads to online transaction management system Assists in other tasks or procedures as necessary Basic Skills/Qualifications: High School Diploma or equivalent work experience required 1+ years of prior reception experience strongly preferred Prior Real Estate office experience preferred Strong customer service skills required Excellent verbal and written communication skills High attention to detail and organized Creative problem-solving skills Ability to multi-task, prioritize and be flexible with changing business needs in a team environment Ability to perform under pressure and work in a demanding, results-orientated work environment Strong work ethic and ability to work under minimal supervision General computer knowledge and experience required; Proficient in Microsoft Office Suite - Outlook; Word and Excel

Keywords: Realogy, Prescott , Weekend Receptionist - Prescott, Other , Prescott, Arizona