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Police Records Clerk

Company: City of Prescott
Location: Prescott
Posted on: May 14, 2019

Job Description:

Police Records ClerkPrescott Police DepartmentPay Grade: 53Pay Range: $16.19 to $22.66New employees start at beginning level of pay range.FLSA Status: Non-exemptDeadline to Apply: 5/16/2019 by 5:00 PMQualifications: Any equivalent combination of education, experience and training which provides the knowledge and abilities necessary to perform the essential functions of the position. Education and/or experience equivalent to three (3) years full time office support or closely related work involving confidential records. Must obtain ACJIS (ACIC/NCIC) Arizona Criminal Justice Information System (Arizona Crime Information Center/National Crime Information Center) certification within six (6) months of hire. The ideal candidate will have excellent customer service skills with the ability to professionally respond to difficult situations involving the general public. Must possess a valid Arizona driver's license and pass pre-employment drug test, polygraph examination, fingerprint and background investigation prior to being placed in the position. Must type at least 40 wpm.Proposed Work Schedule: 4/10 hour rotating shifts or the Lieutenant may authorize a 5/8 schedule based on the needs of the employee. Applicant of choice must reside within 45 regular driving minutes from work.Tasks: Assist general public, department personnel and representatives from other agencies in obtaining police related information; provide copies of police reports to citizens, insurance companies, lawyers, city prosecutor, county attorney, victim witness, etc.; review and enter data from police reports into computerized records management system; handle warrants, subpoenas, summons and related paperwork; complete mandated state and federal monthly validations of all police department entries into state and federal databases; file and retrieve police related documents; operate various office equipment; ensure proper disposal of confidential materials and reports that have met state purge criteria. Other duties as assigned.Knowledges: Acquire knowledge of: departmental rules, regulations and applicable federal, state and local laws and ordinances related to police records; principles, practices and requirements associated with the collection, storage, and destruction of criminal records. Personnel must pass a test every two (2) years and maintain terminal operator certification status. Personnel must keep up with technological changes and be able to access and enter data to update local, state and federal computer databases and search the various files contained in the ACIC/NCIC system.Skills in: applying judgment in the release of confidential information; following complex oral and written instructions, policies and procedures; establishing and maintaining effective working relationships with other law enforcement agencies, criminal justice staff and the public; written communications for administrative and technical purposes; oral communication in one-on-one and group situations. Must present an appropriate image for the organization and deal competently with people and problems they encounter.Physical and Visual Ability: sufficient to effectively and safely perform required duties and to safely operate required equipment and city vehicle as needed.Hearing and Speaking Ability: sufficient to clearly, concisely and effectively communicate in person and over the telephone.Successful candidate will receive a post-offer, pre-employment background screening to include:Drug screeningMotor vehicle records checkCriminal background screeningCity of Prescott Contact Information201 S. Cortez St.Prescott, AZ 86303Email: hr@prescott-az.govWebsite: www.prescott-az.govPhone: 928-777-1347 / Fax: 928-777-1213Major Benefits For Full-Time Regular Employees: Paid time off; ten paid holidays; employee and/or family health and life insurance; short term and long term disability; Arizona State Retirement and Social Security contributions; other optional benefits such as deferred compensation plans and additional life insurance. PROBATION: Each employee must satisfactorily serve an established probationary period. NOTE: When advised, reasonable accommodations will be made in order for an "otherwise qualified applicant" with a disability to participate in any phase of the selection process. In accordance with A.R.S. 23 - 493, this position has been identified as "Safety Sensitive". The City of Prescott is an Equal Employment Opportunity employer.

Keywords: City of Prescott, Prescott , Police Records Clerk, Other , Prescott, Arizona

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