Administrative Support Assistant

Company: Department Of Agriculture
Location: Prescott
Posted on: May 3, 2021

Job Description:

• Duties

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Duties

Summary

The primary purpose of these positions is to serve as the administrative technical point of contact. Incumbent accomplishes and provides advice on a wide variety of technical and administration duties on a unit in Region 3.

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Responsibilities

• Responsibilities listed are at the full performance level.
• Disseminate administrative information to employees.
• Accept, examine, evaluate, route, and maintain incoming communication, administrative email, faxes, and routine and sensitive correspondence.
• Operate a personal computer, printer, scanner, peripheral, word processing, spreadsheet and/or presentation software (e.g., Excel, Microsoft Word, Power Point, Adobe).
• Establish, maintain and revise the office filing system.
• Maintain awareness of and communicate applicable laws, regulations, directives, and policies to unit personnel for administrative work.
• Process financial, procurement, property, personnel, and other administrative instruments for the unit.
• Assist in developing and implementing solutions for administrative problems within the unit and the larger administrative program.
• Develop, recommend, and implement administrative policies, plans, and procedures to provide effective solutions.
• Perform day-to-day technical and administrative work for the unit.
• Examine assigned outgoing communication for procedural and grammatical accuracy, correct attachments, dates, signature, addresses, and destinations.

Travel Required

Occasional travel - Occasional travel may be required for field work, site visits, training and/or meetings.

Supervisory status

No

Promotion Potential

7

• Job family (Series)

0303 Miscellaneous Clerk And Assistant

• Requirements

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Requirements

Conditions of Employment

• You must be a U.S. Citizen or National.
• Males born after 12-31-59 must be registered for Selective Service or exempt.
• Subject to satisfactory adjudication of background investigation and/or fingerprint check.
• Successful completion of one-year probationary period, unless previously served.
• Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
• Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit E-Verify.
• Positions may be filled as career ladders (GS-05/06/07), or may be filled at (GS-05) level only, or may be filled at (GS-06) level only, or may be filled at the full performance (GS-07) level only, dependent upon the individual unit's needs.

Qualifications

In order to qualify, you must meet the eligibility and qualifications requirements as defined below by the closing date of the announcement. For more information on the qualifications for this position, visit the Office of Personnel Management's General Schedule Qualification Standards.

Your application and resume must clearly show that you possess the experience requirements. Transcripts must be provided for qualifications based on education. Provide course descriptions as necessary.

Specialized Experience Requirement:

For the GS-05: You must have one year specialized experience equivalent to the GS-04 in the Federal service. Specialized experience is defined as one or more of the following: received visitors; processed incoming and outgoing correspondence; and maintained files and records. OR Bachelor's degree or 4 years of successfully completed education above high school; OR combinations of successfully completed post-high school education (in excess of the first 60 semester hours) and specialized experience. The education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university.

For the GS-06: You must have one year specialized experience equivalent to the GS-05 in the Federal service. Specialized experience is defined as one or more of the following: Provided support and assistance processing a wide variety of requisitions; reconciled purchases and maintained files in accordance with regulations and agency directives; processed incoming and outgoing mail; established and maintained files, accountable property inventories and other records (hardcopy and/or electronic format); and used automated software to produces reports, correspondence and other written documents in draft form. OR one full year (18 semester hours) of successfully completed graduate level education if the coursework is directly related to the work of the position (for example - business administration, business management); OR combinations of graduate level education that is directly related to the position and specialized experience. The education must have been obtained in an accredited college or university.

For the GS-07: You must have one year specialized experience equivalent to the GS-06 in the Federal service. Specialized experience is defined as one or more of the following: Carried out a variety of administrative and support processes to meet unit needs; received and reviewed all formal ingoing/outgoing correspondence for proper format, grammar, punctuation, etc.; used automated databases and software to produce reports and record information; established and maintained manual and electronic records and filing systems; and produced written documentation, reports, memos, etc in final format. OR one full year (18 semester hours) of successfully completed graduate level education if the coursework is directly related to the work of the position (for example - business administration, business management); OR combinations of graduate level education that is directly related to the position and specialized experience. The education must have been obtained in an accredited college or university.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

This job does not have an education qualification requirement.

Keywords: Department Of Agriculture, Prescott , Administrative Support Assistant, Other , Prescott, Arizona