Mail Clerk

Company: Department of Veterans Affairs
Location: Prescott
Posted on: August 26, 2020

Job Description:

* VideosVideos* DutiesHelpDutiesSummaryThe Northern Arizona VA Healthcare System is currently recruiting for one (1) Mail Clerk to work in Logistics Management Service Line Mail Room and Warehouse Section in Prescott, AZ. This position provides enhanced delivery and reproduction functions for staff and patients throughout NAVAHCS. Mail Management is significantly important for Resident patients, staff, and volunteers al the VA Medical Center.Learn more about this agencyResponsibilitiesThe incumbent is responsible for managing all incoming and outgoing mail for the Northern Arizona VA Health Care System. The purpose of this position encompasses the Logistics Mail section as it relates to delivery and distribution of mail and packages, as well as reproduction for the Northern Arizona VA Health Care System. Duties include but are not limited to the following:* Receive all facility mail from external sources; e.g., US Postal Service (USPS); United Parcel Service (UPS); Federal Express (FedEx) etc.* Receive and handle of hazardous and/or perishable materials, urgent end sensitive documents (e.g., Express Mail, Priority Mail, etc.) varies among the different carriers but generally requires the employee signature acknowledging receipt.* Sign receipt for these materials places personal responsibility for the control, safety, timely and accurate delivery of the mail piece(s) within the facility.* Receives and separates facility internal mail for redistribution within the facility form mail to be delivered externally.* Sorts mail for internal distribution by mail routing symbol and/or mail delivery point (MOP).* Picks up and delivers mail to all delivery points in the facility.* Assesses picked up mail for delivery lo remaining points on the delivery route. Receives, opens. reads and presorts incoming materials into principal classifications.* Carefully studies incoming correspondence to determined nature of question being asked and therefore the organization or organizational level where the reply should be prepared.* Questions typically involve technical, financial, or professional queries and are related to intcrpret11lions of Federal law.* Mail pieces are assessed to determine the necessity for control and/or date stamping.* Certain non-controlled mail requires date/time stamping to document receipt of the mail piece by the facility (e.g., bills, PA/FOIA requests, etc.).* Assesses urgency and sensitivity of incoming Express Mail, Priority Mail, overnight deliveries, hazardous and perishable materials for proper handling and deli very.* Prepares outgoing mail for processing by sorting into accounting groups, sub grouping by class of service and further sorting by machinability.* Sets up, operates. adjusts, and monitors the operation of single or multiple function equipment such as copiers, duplicators, mail processing machines, etc.* Sets priorities on all reproduction requests in order to meet the needs of the medical center, within guidelines set by the supervisor.* Ensures that all material having to be collated and stapled is done and proper distribution has been accomplished according to reproduction requests.* Perform maintenance as necessary on all equipment to ensure proper operating functions.Work Schedule: Monday to Friday: 8:00am to 4:30pmPosition Description/PD#: Mail Clerk/PD10053ARelocation/Recruitment Incentives: Not AuthorizedFinancial Disclosure Report: Not requiredTravel RequiredNot requiredSupervisory statusNoPromotion Potential4* Job family (Series)0305 Mail And FileSimilar jobs* Clerks, Postal Service* Postal Service Clerks* RequirementsHelpRequirementsConditions of Employment* You must be a U.S. Citizen to apply for this job* Designated and/or random drug testing may be required* Selective Service Registration is required for males born after 12/31/1959* You may be required to serve a probationary period* Subject to background/security investigation* Selected applicants will be required to complete an online onboarding process* Must pass pre-employment physical.QualificationsTo qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/27/2020.Time-In-Grade Requirement: The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.You may qualify based on your experience and/or education as described below:* Specialized Experience:Must possess at least six months of general experience that equips you to successfully perform the duties of this position. This experience must have been equivalent to at least the GS-3 grade level in the Federal service. Examples of general experience may include: Progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled OR* Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have two years above High School and must provide transcripts.You will be rated on the following Competencies for this position:* Attention to Detail* Manages and Organizes Information* Teamwork* Technology ApplicationExperience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.Physical Requirements: The position places several physical demands upon the incumbent. Delivery routes require walking and traveling outside between buildings in all types of weather. The incumbent is required to move wheeled postage hampers weighing up to 80 pounds. Incumbent is required to individually lift and place parcels weighting up to 50 pounds and, with assistance, parcels weighing up to 70 pounds. Work requires standing and walking for extended periods. There is also some physical exertion necessary to set up, operate, and monitor the operation of various reproduction equipment. Lifts, on 11 recurring basis, a variety of moderately heavy materials and supplies .For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.EducationA transcript must be submitted with your application if you are basing all or part of your qualifications on education.Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Keywords: Department of Veterans Affairs, Prescott , Mail Clerk, Other , Prescott, Arizona