Administrative Operations Assistant

Company: Nesco Resource
Location: Phoenix
Posted on: July 1, 2025

Job Description:

Posting 5599 Repost - NEW CANDIDATES ONLY. Division: Business & Financial Services – Director s Office Unit: General Services Unit Location: 1110 W Washington St, Phoenix, AZ 85007 100% Onsite | Temporary Assignment Operations Assistant supports the General Services (Client) unit within the Director s Office of the Business and Financial Services Division. This position plays a key role in maintaining the day-to-day operations of the agency s front office, fleet administration, facilities services, mailroom operations, and special projects. The individual will serve as the first point of contact for visitors and clients, ensuring a welcoming and professional environment while also supporting a wide range of operational and administrative functions. Key Responsibilities Front Office & Reception: Serve as the first point of contact at the agency s front desk, greeting visitors and customers professionally. Answer and direct phone calls to appropriate staff or departments. Enforce visitor security protocols and issue security badges. Receive and sign for incoming deliveries and packages. Administrative Support: Maintain calendars, schedule appointments, and support internal event coordination. Create, manage, and retain digital and physical records and documents. Prepare written communications, spreadsheets, and performance reports. Support the Client Manager with planning, coordination, and documentation for projects. General Services Support: Assist with mailroom duties, including internal and external mail distribution. Coordinate vehicle reservations, maintain fleet logs, and liaise with vendors for vehicle servicing. Complete shipping and receiving duties, including asset tagging and surplus property coordination. Perform building and facilities-related requests, such as key issuance and workspace support. Special Projects: Assist with state processes including Arizona Procurement Portal (APP) data entry, Surplus Property, Treasury, and ADOA warrant runs. Participate in cross-functional support projects as assigned by the Client Manager. Knowledge, Skills & Abilities (KSAs) Knowledge of: Administrative processes and office management procedures. Basic principles of facilities and fleet support. Government financial procedures, including budgeting, payroll, and procurement systems (preferred). Skilled in: Microsoft Excel, Word, Google Sheets/Docs, Gmail, and Google Calendar. Oral and written communication with diverse audiences. Record keeping, report writing, and document preparation. Organizing and prioritizing tasks to meet deadlines efficiently. Ability to: Work independently and as part of a collaborative team. Multitask and manage competing priorities with attention to detail. Lift and move cumbersome items, and work in various indoor/outdoor environments. Drive a state vehicle within a 5-mile radius occasionally (valid driver s license required; no reimbursement needed). The minimum qualifications for this position are: Bachelor's Degree from an accredited university. Master's degree preferred. Experience in facilities support, mailroom operations, fleet management, or administrative services. High-level computer proficiency and ability to quickly learn agency-specific systems. Demonstrated reliability, customer service, and problem-solving abilities. A postgraduate degree in a relevant field is preferred. MUST HAVE EXPERIENCE USING GOOGLE WORKSPACE. Work Conditions This position requires occasional lifting and movement of equipment and packages. The role involves working in varied conditions, including indoor office and outdoor/warehouse settings. Occasional driving of a state vehicle Interviews will be onsite. Driving as needed - Valid DL required. 7 Year Background Check and Drug Screen Required. R2R and Cover Letter required with submission. Candidate MUST be open to completing a skills assessment test as part of the hiring process to ensure their skills match the expectations Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services. Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Keywords: Nesco Resource, Prescott , Administrative Operations Assistant, Administration, Clerical , Phoenix, Arizona